Intelligent solutions. Built for your business.
Custom software and private AI, designed, built and run for you.
Interactive guide
Hey there! How can we help you today?
First, what are you looking to build?
From AI strategy to private, localized AI.
From first workflow to fully running system.
Your software team. Without the overhead.
Product, engineering and support for Canadian businesses. We design, build and run the systems your work depends on, without the cost of an in-house team.
Eight systems an organization already runs, from email and CRM to finance and reports, each connect to one new system in the middle, built by IntegratedAI. The systems themselves stay where they are.
Plan. We learn how work moves between the systems you already run, and find the job none of them does well.
Build. The missing piece is built as a system of its own, designed around your team and at home next to your other tools.
Integrate. It connects to your existing tools through their APIs, so nothing is typed in twice, and your data moves across once.
Manage. We pilot it with one team, train everyone and keep it running. Anything with real consequences waits for a person.
- systems.mapped8 systems, none replaced
- gap.foundTraining records kept in a spreadsheet
- scope.agreedPhase 1: courses and certificates
- signin.builtStaff sign in with their work account
- courses.builtCourses, quizzes and certificates
- roles.setManagers see their team, staff see their own
- staff.syncedNew hires enrolled from your staff records
- sheet.imported1,240 rows moved out of the spreadsheet
- email.sentReminders sent before certificates expire
- checks.passed8 of 8 connections healthy
- backup.verifiedLast night’s backup, restored and checked
- approval.waitingInvoice over the limit, waiting for finance
What we build
Systems for the work that off-the-shelf software handles badly, or the work your team does differently.
Learning and training
Courses, onboarding and certifications, with reminders before anything expires.
- Learning management
- Staff onboarding
- Certification tracking
- Continuing education credits
Operations and supply chain
Orders, stock and suppliers in one place instead of three.
- Inventory
- Purchasing
- Supplier portals
- Dispatch and scheduling
Client and member portals
A place for clients or members to sign in, see their files and get things done.
- Accounts and documents
- Bookings
- Payments
- E-signing
CRM and sales
Pipelines, quotes and contracts shaped to how you sell.
- Lead pipeline
- Quotes
- Contracts
- Client history
Internal tools
The forms, approvals and case files your staff use every day.
- Intake forms
- Approvals
- Case management
- Field reports
Dashboards and reporting
The numbers from every system in one place, without the Friday copy and paste.
- Key numbers
- Board reports
- A data warehouse
- Scheduled exports
Sound familiar?
Most of the systems we build start as one of these.
- The same details typed into three different systems.
- A spreadsheet that runs the business, and one person who understands it.
- Paying per seat for software you use a fraction of.
- A process the software can’t handle, so it lives in email.
- Reports that take a day to put together.
- Old software nobody can change, and nobody wants to touch.
| AName | BCourse | CDone | DExpires |
|---|---|---|---|
| J. Patel | First aid | 03/02/24 | ?? |
| Maria Gomez | WHMIS | 2024-11-18 | Nov 2026 |
| sam o’neil | first-aid | ||
| Chen, L. | Forklift | 12 Jan | renew? |
| Patel, Jaya | WHMIS (dup?) | 2023 | expired?? |
Every step included
A software project runs through the same four steps as our AI work, from mapping the workflow to keeping the system running.
- ConsultWe map how the work moves today and decide what to build, buy or leave alone.Workflow mapping · A build or buy check · A written scope, priced per phase · A clickable prototype before any codeIncluded
- EngineerDesigned and built in short cycles, with something working to review every two weeks.Interface design · Web apps and portals · Roles, permissions and an audit trail · Accessible, in English and FrenchIncluded
- IntegrateConnected to the software you already run, with your data moved across.Accounting, payroll and email · Payments, e-signing and sign-in · Data moved out of spreadsheets · An API for whatever comes nextIncluded
- ImplementPiloted with one team, then launched with training and documentation.A pilot with one team · Training and guides · Hosting in Canada, if you need it · Monitoring and backupsIncluded
We keep it running
- Hosting, monitoring and backups
- Security updates, tested before release
- Fixes, and improvement hours every month
- A quarterly review of what to build next
Custom or off-the-shelf?
Off-the-shelf software is the right answer more often than you’d think, and we’ll tell you when it is. Custom pays off when the way you work is what sets you apart.
| Custom software | Off-the-shelf | |
|---|---|---|
| Fit | Built around how your team already works. | Your team changes how it works to fit the software. |
| Cost over time | Built once, then a fixed monthly plan. No per-seat fees. | Per seat, every month, and the bill grows with your team. |
| Your data | In a database you control. | In the vendor’s system, under their terms. |
| Connections | Connected to exactly the systems you run. | Limited to the connectors the vendor offers. |
| Vendor risk | Nobody can retire it or change its terms. | The vendor can raise prices, drop features or shut it down. |
| Time to start | Built in phases, over weeks or months. | Often the same day. |
| Upfront cost | A project budget, agreed in a written scope. | Low, often a free trial. |
Build or buy? Five questions
Answer all 5 to see where you land.
You own it
What we build for you is yours: the code, the data and the documentation. No per-seat fees, and nothing that locks you in to us.
- Your code, in your own repository
- Your data, in a database you control
- Documentation another team could pick up
- No per-seat licences
Built here first
The CRM this company runs on is one we built: a lead pipeline, a client portal, e-signing, required two-factor sign-in, and an assistant that reads the CRM. It’s the same kind of work we do for clients.
Ready for AI when you are
Every system we build keeps its data clean, its permissions clear and an API open, so adding an assistant later is a step, not a rebuild. Run it on your own hardware or with a cloud provider.
Your AI team. Without the overhead.
Expert AI engineering and consulting, specialized for Canadian businesses. We help your business build, integrate, and scale AI solutions without the cost of an in-house team.
Eight systems an organization already runs, from email and CRM to finance and reports, each connect to one IntegratedAI layer in the middle. The systems themselves stay where they are. The model it uses runs on hardware in your building.
Plan. We learn how work moves between the systems you run, then size the hardware for the jobs that matter first.
Build. What doesn’t exist yet is built on the model in your building, alongside your tools, not in place of them.
Integrate. Each system connects through its own API, export or connector, and the platform hands the model its work. Your teams keep working where they already work.
Manage. We install it, train your team and watch the hardware and every connection. Anything with real consequences waits for a person.
- systems.mapped8 systems, none replaced
- hardware.sizedSized for 40 staff and 2 models
- pilot.chosenRequest intake first, reporting next
- agent.builtIntake assistant on your own model, staff approve
- search.builtAnswers from your documents, which stay on site
- dashboard.builtThe weekly report, assembled for you
- crm.syncedWebsite applications create CRM records
- docs.indexedShared drives indexed on your hardware
- desk.routedHelp desk requests reach the right team
- checks.passedHardware and 8 of 8 connections healthy
- model.updatedNew model version tested, then rolled out
- approval.waitingInvoice over the limit, waiting for finance
Everything included
A hardware setup comes with all four services, from sizing the hardware to keeping it running.
- ConsultWe size the hardware to your team and choose the first jobs for it.Included
- EngineerAssistants, search and workflows built on your own model.Included
- IntegrateThe platform connected to the systems you already run.Included
- ImplementInstalled, tested and launched, with your team trained.Included
We keep it running
- Monitoring of the hardware and every connection
- Model updates, tested before they reach your team
- Security patches and backups
- Support, and a monthly review of usage and quality
Hardware or cloud?
With a hardware setup, privacy is better, risk is lower, and your data is yours, completely. With a cloud setup, the opposite is true.
| Hardware setup | Cloud setup | |
|---|---|---|
| Privacy | Your documents never leave your building. No outside AI company sees them. | Your documents are sent to an outside AI company to be processed. |
| Risk | You control the model and when it changes. A provider’s outage, price rise or new policy can’t touch it. | The provider can change prices or terms, retire your model, or go down, and your tools go with it. |
| Your data | Yours, completely. Stored and processed on hardware you own. | Handled under someone else’s terms, which they can change. |
| Cost over time | A fixed monthly plan. Use it as much as you like. | Billed per use, so the bill grows as your team uses it more. |
| If the internet drops | The model keeps working; platform features pause until it’s back. | Everything stops until it’s back. |
| Services | All four included | Choose the ones you need |
Your AI team. Without the overhead.
Expert AI engineering and consulting, specialized for Canadian businesses. We help your business build, integrate, and scale AI solutions without the cost of an in-house team.
Eight systems an organization already runs, from email and CRM to finance and reports, each connect to one IntegratedAI layer in the middle. The systems themselves stay where they are. The model it uses comes from a cloud provider.
Plan. We learn how work moves between the systems you already run, and where AI would actually help.
Build. What doesn’t exist yet is built to sit alongside your tools, not in place of them.
Integrate. Each system connects through its own API, export or connector. Your teams keep working where they already work.
Manage. We launch it, train your team and watch every connection. Anything with real consequences waits for a person.
- systems.mapped8 systems, none replaced
- retyping.found3 places staff copy data by hand
- pilot.chosenRequest intake first, reporting next
- agent.builtIntake assistant drafts, staff approve
- search.builtAnswers from your documents, with sources
- dashboard.builtThe weekly report, assembled for you
- crm.syncedWebsite applications create CRM records
- docs.indexedShared drives feed document search
- desk.routedHelp desk requests reach the right team
- checks.passed8 of 8 connections healthy
- approval.waitingInvoice over the limit, waiting for finance
- review.monthlyUsage, cost and accuracy, reviewed with you
Choose what you need
Pick the services that fit. We’ll start the conversation from there.
Pick any that fit, or none if you’re not sure yet.
What it costs to run
- Provider usage, billed to your account
- An optional support plan for monitoring and fixes
- A monthly review of usage and cost
- A move to hardware later, on the same platform
Hardware or cloud?
With a hardware setup, privacy is better, risk is lower, and your data is yours, completely. With a cloud setup, the opposite is true.
| Hardware setup | Cloud setup | |
|---|---|---|
| Privacy | Your documents never leave your building. No outside AI company sees them. | Your documents are sent to an outside AI company to be processed. |
| Risk | You control the model and when it changes. A provider’s outage, price rise or new policy can’t touch it. | The provider can change prices or terms, retire your model, or go down, and your tools go with it. |
| Your data | Yours, completely. Stored and processed on hardware you own. | Handled under someone else’s terms, which they can change. |
| Cost over time | A fixed monthly plan. Use it as much as you like. | Billed per use, so the bill grows as your team uses it more. |
| If the internet drops | The model keeps working; platform features pause until it’s back. | Everything stops until it’s back. |
| Services | All four included | Choose the ones you need |
Who we work with
Organizations that want software or AI to solve a specific problem, whether they’re exploring it for the first time or need technical help to finish the job.
Business operations
Automation, knowledge retrieval and analytics for the teams that keep things running.
Education and workforce development
LMS support, learner help, curriculum and administration.
Associations and nonprofits
Membership, grants administration, reporting and CRM systems.
Professional services
Research, document workflows, client portals and reporting.
See how it works
Interactive demonstrations of the kinds of systems we build. Each is labelled for what it is. Client case studies are published only with permission.
- Demonstration
Agent operations dashboard
A control panel for AI agents: activity, permissions, human approvals and cost reporting.
Open the demonstration - Demonstration
System integration workflow
An intake flow connecting a web form, an AI summary step, a CRM and an approval queue.
Open the demonstration - Demonstration
Rollout and monitoring board
Pilot stages, acceptance checks and the signals reviewed after launch.
Open the demonstration - Demonstration
WordPress course assistant
Helps learners find the right lesson and passes unanswered questions to staff.
Open the demonstration